Category:
Booking
During Your Charter:
- The captain maintains detailed expense records
- All receipts are retained for documentation
- On longer charters (7+ days), mid-week accounting updates are common
- If APA runs low, captain will discuss with you before requesting additional funds
Final Day of Charter:
- Captain prepares comprehensive expense report
- Review shows all expenditures with supporting receipts
- Remaining APA balance is calculated
- You receive complete accounting documentation
What If APA Runs Out?
This is uncommon with proper planning, but if you’re exceptionally active, travel extensively, or make numerous premium requests, the APA may be insufficient. In these cases:
- Captain notifies you when APA reaches approximately 20% remaining
- You discuss options: reduce expenses or add funds
- Additional payment can be made via wire transfer or credit card
- Charter continues without interruption
Good communication with your captain about preferences and activities helps prevent APA shortfalls. An experienced charter broker helps you estimate appropriate APA amounts during booking.
Sample APA Accounting
Here’s an example of typical APA expenses for a $40,000/week charter with $12,000 APA:
Fuel and Dockage:$3,800
- Diesel fuel for yacht and tenders: $2,400
- Marina fees (3 nights): $900
- Mooring balls and harbor fees: $500
Provisions:$4,200
- Groceries and fresh provisions: $2,800
- Alcoholic beverages: $1,100
- Specialty items and dietary requirements: $300
Activities and Services:$2,100
- Scuba diving (2 tanks per person): $800
- Shore excursion to ruins with guide: $600
- Special dinner celebration setup: $400
- Water toy rentals (jet ski half-day): $300
Communications and Miscellaneous: $600
- Starlink internet usage: $350
- Laundry service: $150
- Special provision delivery: $100
Total Expenses: $10,700, APA Provided: $12,000, Refund to Guest: $1,300
This accounting is provided with all supporting receipts, showing complete transparency in how your APA was utilized.
