Yacht Charter Booking Process

Q: How Do I Reserve a Charter, and What Are the Payment Terms?

Caribbean - Once you decide on the yacht you would like to book, we will put a complimentary hold on your dates. while the hold is in place we will draw up a contract for you to sign along with details of how to pay your deposit. If you are more than 6 months away from your charter, a 25% deposit is required (50% if under 6 months). Payments of 25% at 6 months out, and the final 50% will be due 60 days before the charter. Your monies are held in escrow and the yacht owner is paid right before your charter. Bahamas - Same payment terms as Caribbean except the VAT and Charter Tax is added to your final payment along with any APA (Advance Provisioning Allowance). Some yachts in the Bahamas include the APA in their rate. Mediterranean - Once you decide which yacht that you would like to charter you need to be ready to sign your contract and submit your deposit as soon as possible. The deposit is 50% of the charter fee. 2 months before your charter we will invoice you for the other 50%, the VAT and the APA (Advance Provisioning Allowance)

How to Book Your Epic Yacht Charter

Booking a private yacht charter is easier than you might think. You don’t need to know exactly which yacht you want or have every detail figured out before getting started. Tell Epic Yacht Charters a little about your group and the experience you have in mind, and we’ll guide you through the rest – from finding the right yacht and crew to preparing for your arrival.

Step-By-Step Booking Process

STEP 1: Tell Us About Your Ideal Charter

Start by sharing the basics: your preferred destination, approximate dates, number of guests, budget, and anything that’s especially important to your group.

This might include a particular style of yacht, snorkeling or scuba diving, water toys, family-friendly activities, great food, special dietary needs, or places you’d love to visit. The more we know about what you’re looking for, the better we can tailor our recommendations.

STEP 2: Explore Your Personalized Yacht Options

We’ll research yachts available for your dates and put together a selection of options that best match your group, budget, and charter preferences.

Depending on the yacht, we’ll provide photos and videos, pricing, amenities and water toys, crew information, sample menus, guest reviews, and itinerary ideas. Our team attends yacht shows, tours yachts, and meets crews personally, giving us valuable firsthand knowledge to help you compare your choices.

We’ll answer your questions, talk through the pros and cons of different options, and help you select the yacht that feels right for your vacation.

STEP 3: Reserve Your Yacht

Once you’ve chosen your yacht, we’ll request a temporary hold on your preferred dates and prepare the charter agreement for electronic signature.

Your initial deposit is submitted with the agreement. Deposit amounts and payment schedules vary depending on the yacht, destination, and how far in advance you’re booking. We’ll clearly explain the costs, payment schedule, and any additional expenses before you commit.

Once the agreement has been signed by all parties and the deposit received, your yacht charter is officially confirmed!

STEP 4: Personalize Your Charter

As your departure approaches, we’ll send you preference sheets so the captain and crew can begin preparing specifically for your group.

You’ll be able to tell us about favorite foods and beverages, dietary restrictions and allergies, activities you’d like to try, places you’d like to visit, special occasions you’re celebrating, and other preferences.

These details help your crew customize everything from menus and provisions to activities and your itinerary.

STEP 5: Get Ready to Go

We’ll stay in touch as your charter approaches, keep you informed about upcoming payments, and help make sure you’re prepared for your trip.

We can also provide guidance on practical details such as travel insurance, transportation, hotels before or after your charter, packing, and getting to the yacht.

Then, Just Step Aboard

When charter day arrives, the planning is behind you. Meet your captain and crew, unpack your bags, and settle in. Your crew will take care of the details—from navigation and meals to service and daily activities—so you can concentrate on enjoying your time on the water.

Ready to start planning? All you really need are approximate dates, a destination or region you’re interested in, your number of guests, and an idea of your budget. Fill out the simple form below and we’ll take it from there!

How Do I Reserve a Charter, and What Are the Payment Terms?

Categories: Booking Yacht Charter Cost

Caribbean – Once you decide on the yacht you would like to book, we will put a complimentary hold on your dates. while the hold is in place we will draw up a contract for you to sign along with details of how to pay your deposit. If you are more than 6 months away from your charter, a 25% deposit is required (50% if under 6 months). Payments of 25% at 6 months out, and the final 50% will be due 60 days before the charter. Your monies are held in escrow and the yacht owner is paid right before your charter.

Bahamas – Same payment terms as Caribbean except the VAT and Charter Tax is added to your final payment along with any APA (Advance Provisioning Allowance). Some yachts in the Bahamas include the APA in their rate.

Mediterranean – Once you decide which yacht that you would like to charter you need to be ready to sign your contract and submit your deposit as soon as possible. The deposit is 50% of the charter fee. 2 months before your charter we will invoice you for the other 50%, the VAT and the APA (Advance Provisioning Allowance)

What are the Cancellation Terms?

Categories: Booking Yacht Charter Cost

In the unlikely event of you canceling your charter, all payments are forfeited. However, if the yacht can re-book a different charter for the same dates, there is a chance of a partial refund. In some cases, a future date can be chosen, and the deposit can be held.

The cancellation terms may depend on what contract is used for your charter. Contact us for more information. We would always recommend purchasing trip insurance.