The big question when planning your charter yacht vacation is – “What do I have to pack?”
The first tip to packing is not to pack too much. Trust us, you will need far less than you think.
Remember that storage onboard yachts is usually limited, and it is not easy to store large hard suitcases. Strong medium-sized rolling soft bags are great and are easy to stow away.
You will also need a small bag or backpack as a carry-on for your valuables such as phones, tablets, charging cables, medicines, and your travel documents.
Most yachts will provide a range of amenities such as sunscreen, shampoo, conditioner and shower gel. Your crew will reach out to you a couple of weeks before your trip and will let you know what they have onboard so that you do not have to bring unnecessary items. If not, sunscreen is a must. Please bring only non-spray sunscreen as it often stains towels and decks orange because of ingredients.
This lets you arrive carefree, knowing you can travel as lightly as possible.
The most important items to remember are your travel documents and passports. Ensure that your passport is valid, has 6 months left before it expires, and has at least one blank page left. It is also wise to keep a photo of your passport on your phone. Also remember any medications that you are taking and travel with them in your carry on bag.
Nearly all yachts in the Caribbean will have American plug sockets and those in the Mediterranean will have European sockets. Please pack any adapters you may need for any of your electrical items.
While on your crewed yacht charter, you will probably spend most of your time in your swimsuit, shorts, T-shirts, cover-ups, rashguards, and sundresses. As well as flip flops and sandals, water shoes are also great for when wading in shallow water. Whilst onboard you will be barefoot, however if you do need to wear shoes, please bring ones with clean white soles so that they do not mark the decks. For hiking ashore or for those who like running, bring a pair of sneakers and socks. We recommend casual and comfortable attire onboard, and if you want to dress up a little for dinner ashore or a little dancing with local entertainment, something a little more stylish may be in order. The evenings can get a little cooler in the spring and autumn in the Mediterranean and during winter months in the Caribbean; a couple of light sweaters and a jacket would be a good addition to your packing list.
Does a crewed yacht charter sound like your dream vacation? Let us help you make that dream a reality! Epic Yacht Charters offers access to the best sailing or motor catamarans and motor yachts for vacations in the Virgin Islands, the rest of the Caribbean, and Greece.
Contact us and ask how we can help you find the right boat and crew for your next unforgettable all-inclusive vacation!
Using a reputable charter yacht broker, such as Epic Yacht Charters, ensures that you will have a dedicated accredited professional to find you the perfect yacht and crew for an unforgettable vacation on the water.
Benefits include:
- No extra cost to you, because the yacht owner pays the broker’s commission
- Unbiased advice across many yachts, not just one fleet
- Contracts, payments and logistics handled for you
- Your funds held securely in escrow
- Support from selection to post-charter follow-up
- Peace of mind with contracts, insurance, and problem resolution
- Expert knowledge from brokers who book yachts daily
If you are considering a crewed yacht charter contact us and we will help you plan a vacation like no other!
One of the most important aspects of working with a yacht charter broker is understanding how they’re compensated:
- Paid by the yacht owner, not the client
- Standard industry rate ~15%
- Deducted from the charter fee (never added to your cost)
- Consistent across the industry, regardless of broker
- Focus should be on service, not price shopping
The fee structure ensures brokers can focus on finding the right yacht rather than the cheapest option.
Understanding the difference between broker types helps you choose the right partner:
- Independent Brokers (like Epic Yacht Charters): Unbiased recommendations, access to hundreds of yachts, no loyalty to specific fleets, focus solely on client needs.
- Fleet-Affiliated Brokers: Work directly for yacht fleets, represent fewer options, may have vessel-specific expertise but limited choice.
Yacht brokers act as specialized consultants, ensuring every yacht they recommend is thoroughly vetted before it ever reaches a client. This professional yacht broker research goes far beyond online listings or glossy marketing to provide you with insights that marketing materials simply cannot match.
When yacht brokers research yachts, they:
- Evaluate amenities, layouts, and safety equipment first-hand
- Conduct detailed onboard inspections and document every aspect of the yacht
- Meet with captains and crews to assess professionalism, communication, and service style
- Verify condition, maintenance records, and overall seaworthiness
- Compare the yacht’s offerings against others in the same size and price range
This rigorous process ensures you have accurate, up-to-date knowledge before choosing a charter yacht.
By Relying on Broker Expertise, You Gain:
- Honest assessments of amenities and guest experiences
- Transparency on strengths and potential limitations
- Assurance that your chosen yacht matches your group’s preferences
How Brokers Stay Informed Year-Round
Professional brokers follow a structured research calendar:
- Caribbean Yacht Shows – Held each November in the U.S. Virgin Islands and British Virgin Islands.
- Antigua Charter Show – A December highlight featuring premier charter yachts.
- Mediterranean Yacht Shows – Spring and fall events in Greece, Barcelona, and Monaco.
At these events, brokers personally tour hundreds of yachts each season, building first-hand knowledge of quality, crew personalities, and guest experience.
This in-depth evaluation often uncovers details that glossy marketing overlooks. For example, a yacht may list fishing equipment, but a broker’s conversation with the captain could reveal restrictions due to deck maintenance—critical insight for clients with fishing plans.
These shows allow brokers to step onboard yachts in person, meet crews, and see how boats are actually being run — beyond polished photos and marketing copy.
At yacht shows, brokers can quickly tell which yachts are meticulously maintained and which ones are slipping. They can see which crews are engaged, professional, and genuinely care about the guest experience — and which crews are simply going through the motions. Just as importantly, they learn which yachts to recommend… and which ones to quietly avoid.
That level of insight only comes from being there, year after year. For example, Epic Yacht Charters regularly attends events like the Greece Charter Yacht Shows, stepping onboard yachts and meeting crews as part of their due diligence.
Beyond boat shows, yacht broker research continues through:
- Active participation in industry associations
- Strong networks of trusted international charter brokers
- Direct relationships with yacht crews and managers
- Feedback collected from past charter clients
These connections keep brokers updated on the latest crew changes, refits, and guest feedback, so you always receive the most current recommendations.
Think of a yacht charter broker as the filter between you and the industry. Brokerages have access to a wide range of yachts across different destinations, sizes, crew configurations, and budgets. Instead of being tied to one boat, they’re able to curate a shortlist of yachts that genuinely match your group, your travel style, and your expectations. That means fewer options — but better ones.
A strong broker listens first. They want to understand who’s travelling, how you like to spend your time, whether you prefer quiet anchorages or lively ports, how important food is to you, and what kind of pace you enjoy. From there, they match you with yachts that actually make sense — not just yachts that happen to be available.
Working with an experienced yacht charter broker ensures peace of mind, expert guidance, and access to the perfect yacht for your charter.
If you’d like a deeper explanation of why this role matters so much, this guide breaks it down clearly: Why use a yacht charter broker?
Finding the right broker isn’t about being shown the flashiest yachts or the most polished photos. It’s about choosing someone who is genuinely acting in your best interest.
There are a lot of yacht charter brokerages out there, and not all of them operate in the same way. Some are deeply invested in matching you with the right yacht and crew for your trip. Others are far more focused on securing you as a client — even if that means pitching whatever is easiest to book, glossing over important details, or pushing yachts that aren’t truly the best fit.
This is why vetting your broker is so important.
A good broker filters options for you. They narrow the field, remove unsuitable yachts, and explain why certain boats or crews are — or aren’t — a good match. A less thoughtful broker may simply send everything that’s available and let you choose based on photos, price, or availability alone. That difference might not be obvious at the beginning. It becomes very obvious once you’re onboard.
Questions Worth Asking
One of the most important questions you can ask a broker is surprisingly simple:
“Have you ever worked as crew on a yacht?”
This matters more than most people realise.
Someone who has actually been crew understands how a charter really runs. They know what’s feasible, what’s realistic, and what sounds great on paper but doesn’t quite work in real life. It’s a bit like hiring someone to build your house — you wouldn’t choose someone who’s never actually built one before.
A broker with onboard experience understands the rhythm of a charter day, the dynamics between crew and guests, and how small details can shape the entire experience. That insight doesn’t come from listings or brochures. It comes from lived experience.
Has your broker personally been onboard the yacht they are recommending?
It’s also worth asking whether your broker has personally stepped onboard the yachts they’re recommending — and whether they can share their own walkthrough videos. Professional photography is designed to sell. A simple phone video often gives a far more honest sense of a yacht’s layout, condition, and overall feel. It shows how spaces connect, how cabins are arranged, and whether the yacht feels open, cosy, or more formal. A broker who provides this kind of content is usually doing more than passing along listings — they’re helping you visualise your experience before you commit.
How does a good broker help you understand charter costs?
A good broker also plays a crucial role in helping you understand yacht charter costs clearly. Rather than simply quoting a number, they explain what’s included, how expenses are structured, and what to expect once you’re onboard. They help you understand the difference between the charter fee, onboard costs, and discretionary spending ashore — so there are no surprises later.
If you’d like a clearer breakdown of how yacht charter pricing works, including what influences cost and how budgets are typically structured, this guide explains it in detail: Yacht charter cost: what to expect
That level of transparency is exactly what a strong broker provides.
Where has your charter broker personally traveled or chartered?
The next question worth asking is where your broker has worked or personally spent time on yachts. A broker with firsthand destination experience understands distances, prevailing winds, weather patterns, anchorages, and what a realistic itinerary actually looks like. That means no over-promising and no disappointment. This becomes especially important when comparing regions. A yacht charter in the Caribbean feels very different from one in the Mediterranean — not just in scenery, but in pace, pricing structure, and how much time is typically spent onboard versus ashore. A good broker helps you choose what fits how you like to travel, not what simply sounds impressive.
Epic Yacht Charters maintains a deliberately selective portfolio—we focus on quality over volume. We personally inspect every yacht we recommend at international boat shows in locations like Fort Lauderdale, Greece, the Virgin Islands, and Antigua. We build direct relationships with captains and crews, giving us real-time knowledge of yacht condition, crew changes, and service quality. Most importantly, we provide honest, unbiased recommendations based solely on what’s right for your group—if a yacht isn’t the right fit, we’ll tell you, even if it’s available and within budget. Our team were crew for many years in the BVI, the Bahamas and across the Caribbean, and Epic Yacht Charters has been a trusted brokerage since 2016.
