Yacht Charter Vacation FAQs

Introduction

6 Types of Yacht Charters: Complete Guide to Charter Models. Unlike traditional vacation rentals, yacht charters come in several distinct models, each offering different levels of service, crew involvement, and cost structures. Understanding these options helps you select the charter experience that perfectly matches your group’s preferences, budget, and desired level of involvement.
Whether you’re seeking white-glove service with a professional crew handling every detail, a hands-on sailing adventure with captain guidance, or a social cabin charter experience to meet fellow travelers, there’s a charter model designed for your vision. This comprehensive guide breaks down every type of yacht charter available, helping you make an informed decision for your luxury vacation on the water.

Fully Crewed & Inclusive Charter

What It Is

The fully crewed and inclusive charter represents the ultimate in luxury yacht vacations. This model originated in the Caribbean and remains the gold standard for travelers seeking effortless, pampered experiences on the water. Your charter fee covers not just the yacht, but a complete vacation package with professional crew and nearly all expenses included upfront.

What’s Included

Professional Crew:

• Captain with extensive local knowledge
• Private chef specializing in gourmet cuisine
• Stewardess for interior service (larger yachts)
• Deckhand for water activities and maintenance (larger yachts)
• Specialized crew like dive instructors (select yachts)

The Complete Package:

• Exclusive use of the entire yacht for your group
• All linens, towels, and luxury amenities
• Standard water toys and equipment (paddleboards, kayaks, snorkel gear)
• Three gourmet meals daily plus snacks and appetizers
• All beverages including standard bar with wine, beer, and spirits
• WiFi connectivity (where available)
• Fuel for standard cruising itinerary
• Marina fees for routine stops

What’s NOT Typically Included

While this charter model is comprehensive, a few items remain at your expense:

• Dining at shore restaurants (if you choose to go ashore)
• Premium or specialty wines and top-shelf spirits beyond standard bar
• Scuba diving in some cases (equipment rental, tank refills, certification courses)
• Special activities arranged ashore (guided tours, excursions, spa treatments)
• Dockage fees for special requests outside standard itinerary
• Crew gratuity (industry standard 15-20% of charter fee)

The Preference Sheet Process

Before your charter begins, you’ll complete a detailed preference sheet covering:

• Dietary requirements and restrictions
• Favorite foods and cuisines
• Beverage preferences
• Activity interests
• Wake-up times and meal schedules
• Special occasions or celebrations

Your chef uses this information to provision the yacht with exactly what you love, creating customized menus that feel personally designed for your group.

Service Level and Crew Expertise

Fully crewed charters offer the highest level of personalized service in the yacht charter industry. Professional crews excel at anticipating guest needs before they’re voiced—refilling drinks before glasses empty, preparing beach setups at secluded anchorages, timing meals perfectly with your activities, and adjusting itineraries based on your preferences.
Captains possess intimate knowledge of local waters, hidden anchorages, and the best snorkeling spots. Chefs often have culinary training and create restaurant-quality meals with elegant presentation. The crew’s attention to detail and genuine hospitality transform your charter from a boat rental into an unforgettable vacation experience.

Best For

Fully crewed and inclusive charters are ideal for:

• Families wanting stress-free vacations with children cared for
• Couples celebrating honeymoons, anniversaries, or special occasions
• Groups seeking luxury without managing details
• First-time charterers wanting full-service introduction to yachting
• Anyone prioritizing relaxation and pampering over budget concerns

Typical Charter Fee Range

Expect weekly rates from $20,000 for smaller Caribbean catamarans to $200,000+ for large luxury motor yachts in the Mediterranean. Most popular crewed charters range $30,000-$75,000 weekly, with final costs including gratuity bringing the total investment to roughly 115-120% of the base charter fee.

APA / Plus-Expenses Charter

What It Is

The Advanced Provisioning Allowance (APA) or “plus-expenses” charter model is the traditional luxury yacht charter structure found throughout the Mediterranean and on high-end yachts worldwide. Instead of an all-inclusive fee, you pay the base charter fee plus a separate provisioning allowance that covers all operating expenses during your voyage.

How It Works

At final payment (typically 8 weeks before charter), you pay:
Full charter fee (covers yacht, crew, equipment, insurance)

APA amount (typically 25-40% of charter fee)

The captain manages the APA account like an operating budget, tracking every expense with receipts. At charter’s end, you receive detailed accounting, and any unused APA funds are refunded to you (typically within 2 weeks).

Why This Model Exists

The APA system provides complete transparency and flexibility. Since every charter’s expenses vary dramatically based on guest preferences—one group might cruise leisurely and dine aboard while another travels extensively and arranges elaborate shore activities—the APA ensures adequate funds for your specific charter without the limitations of a fixed all-inclusive budget.

What APA Covers

Your provisioning allowance funds all variable expenses:

• Fuel for yacht and tenders
• All food and beverage provisioning to your specifications
• Marina fees and dockage
• Shore excursions and activity arrangements
• Water sports equipment rentals beyond standard toys
• Communications (satellite phone, internet charges if applicable)
• Special services (massage therapists, entertainers, guides)

Complete Transparency

The hallmark of APA charters is absolute transparency. You see exactly where every dollar goes, with receipts for all expenditures. Mid-week accounting updates on longer charters keep you informed, and the captain discusses with you before the APA runs low (uncommon with proper planning).

Best For

APA charters suit:

• Guests who value complete transparency in expenses
• Those with specific preferences or premium taste in provisions
• Groups planning diverse activities or extensive travel
• Charterers comfortable with variable final costs
• Anyone who appreciates detailed accounting

For complete details on APA structure, payment terms, and accounting: See our comprehensive Yacht Charter Payment & APA Guide covering everything about this charter model.

Half-Board Charter

What It Is

A half-board charter provides a middle ground between all-inclusive convenience and the flexibility to explore dining ashore. This model reduces your charter fee by designating a specific number of meals to be taken at shoreside restaurants during your week, giving you both onboard luxury and opportunities to experience local cuisine and culture.
Standard Half-Board Configuration
Typical meal plan:

• 7 breakfasts aboard (every morning)
• 4 lunches aboard
• 3 dinners aboard
• Total: 3 lunches and 4 dinners ashore at your expense

Local Fare Variation

Some yachts offer a “local fare” option with fewer shore meals:

• 2 lunches ashore
• 1 dinner ashore

This variation provides slightly more onboard dining while still incorporating local restaurant experiences.

Cost Savings

Half-board charters typically reduce the weekly charter fee by $150.00 per person compared to fully inclusive rates, though the savings depend on your shore dining choices. Budget-conscious groups can select casual beach bars and local restaurants, while others might enjoy the flexibility to splurge at high-end establishments—you control the additional expense.

The Shore Dining Experience

Dining ashore offers unique benefits:

• Authentic local cuisine prepared by island chefs
• Romantic beachfront settings for sunset dinners
• Social atmosphere and people-watching
• Supporting local businesses and communities
• Variety beyond even the most talented yacht chef’s galley
• Your crew provides excellent recommendations for restaurants matching your preferences and can arrange reservations and transportation.

• 

Best For

Half-board charters are ideal for:

• Budget-conscious charterers seeking cost savings, although it is important to understand that you will typically spend more on full meals ashore then you would have paid for full-board on the yacht
• Groups who enjoy exploring local dining scenes
• Guests who’ve chartered before and want destination immersion
• Longer charters (10+ days) where meal variety becomes important
• Social groups who enjoy restaurant atmosphere

For detailed comparison of half-board versus full-board options: See our comprehensive Half-Board vs Full-Board Yacht Charter Guide with benefits, costs, and decision frameworks.

Captain-Only Charter

What It Is

A captain-only charter offers an intriguing hybrid: you rent a fully equipped yacht with a professional captain (and sometimes a mate), but you handle the provisioning, cooking, and housekeeping. Think of it as a bareboat charter with the safety, expertise, and licensing of a professional skipper aboard.

Captain’s Responsibilities

Your captain takes complete responsibility for:

• Navigation and boat handling
• Safety of vessel and passengers
• Route planning and weather monitoring
• All technical and mechanical issues
• Anchoring and docking procedures
• Local knowledge and recommendations

The captain may request assistance with specific tasks—helping raise sails, handling lines during docking, or pulling anchor. These tasks are fully explained and provide wonderful learning opportunities for those interested in sailing and seamanship.

Your Responsibilities

Unlike fully crewed charters, you manage:

• • Grocery shopping and provisioning (before or during charter)
  • All meal preparation and cooking
  • Interior cleaning and housekeeping
  • Dishes and galley cleanup
  • Laundry if extended charter
  • Caring for the captain (they’re part of your group for meals and provisions)

Captain Care Considerations

Since the captain ensures your safe enjoyment, proper care is important:

• • • Provide three meals daily for the captain
    • Include them in grocery provisioning
    • When dining ashore, either include captain or leave provisions/funds for their meal
    • Some captains cook one or two dinners during the week (discuss in advance)
    • Some will help with provisioning runs before you arrive (arrangements vary)

Cost Structure

Captain-only charters offer significant savings:

• • • • Lower base charter fee (captain services vs. full crew)
      • All expenses separate (fuel, provisions, dockage, etc.)
      • You control food and beverage budget completely
      • Captain gratuity at week’s end (typically 15% of charter fee)

Total investment is usually 40-60% of comparable fully crewed charter, depending on your provision choices and cruising style.

Learning Opportunities

Many captain-only charterers appreciate the educational aspect. Professional captains often share knowledge about sailing techniques, navigation, local waters, marine life, and seamanship. It’s like a private sailing course incorporated into your vacation—invaluable for those building sailing experience or considering yacht ownership.

Best For

Captain-only charters suit:

• • • • Experienced sailors wanting local expertise without full crew
      • Budget-conscious groups comfortable with cooking and cleaning
      • Families who enjoy working together and shared responsibilities
      • Those seeking hands-on sailing experience with professional guidance
      • Friends who don’t mind the work and enjoy group meal preparation

Important Considerations

This charter model requires realistic expectations:

• • • • Someone in your group must enjoy cooking
      • Shopping and cleaning take time from relaxation
      • Less polished service than fully crewed experience
      • Limited to moderate destinations (captain can’t navigate complex provisioning in foreign languages while you’re diving)

Cabin Charter

What It Is

Cabin charters offer yacht vacation experiences without chartering an entire vessel. Instead of booking the whole yacht, you reserve individual cabins—single, double, or sometimes even bunk-style shared cabins—on a yacht with other travelers. Each cabin includes private ensuite bathroom facilities, and you share common areas and the overall sailing experience with fellow guests.

How Cabin Charters Operate

Typical structure:

• • • • • Fixed Saturday-to-Saturday schedules (most common)
        • Alternatively, 5 PM Saturday to 10 AM following Saturday
        • Set itineraries covering popular routes and anchorages
        • Mixed group of travelers (typically 4-8 guests total depending on yacht)
        • Full professional crew (captain, chef, deckhand/stewardess)
        • Most meals aboard with several designated shore meals

Itinerary and Flexibility

Unlike private charters where you control the route, cabin charters follow pre-planned itineraries designed to showcase the region’s highlights. The captain may make minor adjustments for weather or sea conditions, but the general route remains fixed to ensure all guests experience the advertised destinations.
This reduced flexibility is offset by the advantage of expertly planned routes hitting the best anchorages, snorkeling spots, and local attractions—essentially a curated yacht vacation package.

Social Experience

Cabin charters attract solo travelers, couples, and small groups interested in meeting like-minded yacht enthusiasts. The shared experience often creates lasting friendships, with convivial dinners, group snorkeling adventures, and shared sundowner cocktails fostering camaraderie.
The social atmosphere makes cabin charters popular with:

• • • • • Solo travelers seeking companionship and shared experiences
        • Couples wanting to meet other sailing enthusiasts
        • Small friend groups (2-3 people) who enjoy larger social settings
        • Anyone open to the serendipity of meeting interesting people

Policies and Restrictions

Many cabin charter operations maintain specific policies:

• • • • • • Minimum age requirements (often 18+ or 21+)
          • No-children policies on many cabin charters
          • Shared responsibility for group dynamics
          • Respect for other guests’ privacy and space

These policies help ensure compatible groups and pleasant experiences for all aboard.

Meal Service

Cabin charters typically include:

• • • • • • All breakfasts aboard
          • Most lunches aboard (some ashore at local beach restaurants)
          • Several dinners aboard
          • 2-3 dinners ashore at your expense</li

The chef prepares communal meals with menus accommodating various dietary needs. The shared dining experience becomes a highlight, with conversations flowing over excellent food and wine.

Cost and Value

Cabin charters offer the most budget-friendly entry into crewed yacht vacations. Weekly rates typically range $1,500-$4,000 per person depending on destination, yacht size, and season—a fraction of private charter costs while still providing professional crew, gourmet meals, and luxury yacht amenities.

Best For

Cabin charters are ideal for:

• • • • • • Solo travelers seeking yacht experiences without chartering alone
          • Budget-conscious couples wanting crewed yacht luxury
          • Open-minded travelers who enjoy meeting new people
          • Those new to yacht charters wanting lower-commitment introduction
          • Flexible schedules matching fixed Saturday departures

Limitations to Consider

This model isn’t for everyone:

• • • • • • • No privacy—you’re sharing the yacht
            • Fixed itineraries—no customization
            • Compatibility depends on other guests (usually works well, occasionally challenging)
            • Limited availability—fewer cabin charter options than private yachts
            • Schedule constraints—must match fixed departure dates</li

Tandem Charter

What It Is

When your group exceeds the capacity of available yachts—typically 20+ guests—a tandem charter provides an elegant solution. Instead of one large vessel, you charter two (or more) carefully matched yachts that travel together, following the same itinerary and anchoring at the same locations each night. This arrangement maintains group cohesion while accommodating everyone comfortably.

How Tandem Charters Work

Coordination details:

• • • • • • • Two or more yachts chartered simultaneously
            • Synchronized itineraries planned in advance
            • Same overnight anchorages and key stops
            • Independent crews on each yacht
            • Flexibility for activities (some joint, some separate)

Each yacht operates independently with its own captain and crew, but they coordinate closely to ensure the yachts travel together and arrive at anchorages around the same time, allowing the larger group to gather for shared meals, water sports, or evening socializing.

Matching Yacht Considerations

Successful tandem charters require thoughtfully matched yachts:

• • • • • • • Similar speeds: Pairing a fast motor yacht with a slower sailing catamaran creates logistical challenges. The motor yacht constantly waits, or the sailing yacht struggles to keep pace. Best practice matches similar vessel types or speeds.
            • Compatible capacities: Ideally, yachts accommodate similar guest numbers to avoid one yacht feeling empty while the other is full.
            • Equivalent luxury levels: Matching interior appointments, amenities, and service standards prevents guests from feeling they received inferior accommodations.
            • Complementary layouts: Some groups strategically pair yacht types—perhaps a spacious catamaran for families with young children and a sleek motor yacht for adult couples—allowing each sub-group optimal comfort.

Activities and Social Dynamics

Tandem charters provide beautiful flexibility:
Joint activities:

• • • • • • • • Raft the yachts together for communal dinners
              • Shared beach barbecues at secluded anchorages
              • Group snorkeling or diving expeditions
              • Water sports tournaments between boats
              • Sunset cocktail gatherings on one vessel

Independent time:

• • • • • • • • Each yacht explores different snorkeling sites
              • Separate lunch anchorages for quieter experiences
              • Different pace for different preferences (active vs. relaxed)
              • Privacy when subgroups desire independent time

Planning and Coordination

Tandem charters require additional planning:

• • • • • • • • • Earlier booking (coordinating multiple yacht availability)
                • Clear communication about group composition and preferences
                • Designated coordinator or “group leader” for decisions
                • Flexibility about itinerary adjustments affecting both yachts
                • Realistic expectations about perfect synchronization

Your charter broker plays a crucial role in identifying compatible yachts, negotiating synchronized availability, and coordinating logistics between multiple crews and clearinghouses.

Cost Considerations

Tandem charters don’t offer per-person savings—you’re chartering two complete yachts. However, they enable yacht vacations for large groups that would otherwise be impossible. Some yacht pairs offer slight discounts when booked together, but the primary value is accommodating everyone in your party rather than cost reduction.

Best For

Tandem charters are ideal for:

• Family reunions (20-30+ family members)
• Milestone celebrations (significant birthdays, anniversaries)
• Corporate retreats and team-building events
• Destination weddings with large guest lists
• Multi-family friend groups
• Any group exceeding single yacht capacity

Real-World Example
A common tandem scenario: A family reunion with 24 guests books two 65-foot catamarans, each accommodating 12 guests. One catamaran houses the grandparents and their adult children’s families, the other hosts the younger generation and their spouses. The yachts travel together, raft up for family dinners, but provide separate spaces for different age groups during the day—perfect balance of togetherness and autonomy.

How to Choose the Right Charter Type

Selecting your ideal charter model depends on several key factors:

Budget Considerations

Your budget dramatically influences charter type selection:

• Premium budget ($61,000+ weekly):
• Fully crewed inclusive or APA charters provide ultimate luxury and service. Choose APA if transparency matters; choose all-inclusive for simplicity.
• Moderate budget ($31,000-$60,000 weekly):
• Fully crewed inclusive charters on mid-size yachts, or half-board options on luxury yachts extend your budget while maintaining excellent service.
• Value budget ($20,000-$30,000 weekly):
• Half-board charters, smaller fully crewed yachts, or captain-only on larger vessels balance experience and cost.
• Limited budget (under $20,000 weekly):
• Captain-only charters or cabin charters (per person pricing) make yacht vacations accessible without compromising safety or basic luxury.

Group Size and Composition

Couples or small families (2-4 people):- Any charter type works well. Consider whether you prefer privacy (private charter) or social experience (cabin charter). Fully crewed inclusive provides ultimate romance and ease.
Medium groups (6-8 people):- Private charters (crewed, APA, or half-board) offer perfect balance of space, service, and cost-per-person value.
Large groups (10-12 people):- Large catamarans with full crew provide excellent value when cost is divided among many. Consider half-board to reduce per-person expense.
Very large groups (14+ people):- Tandem charters become necessary, pairing complementary yachts to accommodate everyone while maintaining cohesion.

Service Level Desired

White-glove service:- Fully crewed inclusive or APA charters deliver exceptional personalized attention with dedicated crew anticipating every need.
Moderate service with independence:- Half-board charters balance onboard service with independent shore time and dining.
Hands-on involvement:- Captain-only charters suit those who enjoy participation, cooking, and learning while maintaining professional navigation.
Social communal experience:- Cabin charters provide crew service in a shared environment with fellow travelers.

Working with an experienced broker helps you navigate these choices – learn more in our Complete Charter Broker Guide.

Sailing Experience

No sailing experience:
Fully crewed charters (inclusive, APA, or half-board) require zero sailing knowledge. Relax completely while professionals handle everything.
Some sailing experience, want to learn more:
Captain-only charters with professional guidance provide invaluable learning opportunities while ensuring safety.
Experienced sailors:
Bareboat charters (not covered in this guide—no crew at all) or captain-only for local expertise in unfamiliar waters.

Destination Factors

Caribbean:
Fully crewed inclusive charters originated here and remain the regional standard. Half-board also popular. APA less common except on luxury yachts.
Mediterranean:
APA (plus-expenses) model dominates, especially Greece, Croatia, Turkey. Very few all-inclusive options exist.
Other destinations:
Research regional norms. Some areas favor specific charter types based on local regulations, provisioning availability, and cultural preferences.

Personality and Vacation Style

Control enthusiasts who want transparency:- APA charters with detailed accounting satisfy those who want to understand every expense.
Simplicity seekers who hate surprises:- Fully crewed inclusive with one upfront price eliminates financial decisions during vacation.
Budget-conscious without sacrificing luxury: Half-board provides service and quality with meaningful cost savings through strategic shore dining.
Social butterflies who love meeting people: Cabin charters create built-in social experiences with like-minded yacht enthusiasts.
Hands-on learners who enjoy participation: Captain-only charters transform vacation into educational adventure with professional mentorship.
Large family organizers: Tandem charters keep everyone together while providing necessary space and logistics for substantial groups.

Special Considerations

Sleep-Aboard Options

Some Caribbean yachts offer “sleep-aboard” the night before your charter begins. This optional extra (typically $200-$400) allows you to board the yacht the evening before your official start date, sleep aboard, and wake up ready to depart at dawn.

Benefits of sleep-aboard:

• Avoid rushing from airport to yacht for noon departure
• Settle in gradually, unpack at leisure
• Adjust to boat motion overnight
• Meet crew casually evening before
• Maximize first full day (early morning departure possible)

Sleep-aboard includes overnight accommodation and continental breakfast, but no other services—think of it as using the yacht as a hotel room. Most yachts provide a welcome cocktail upon boarding. You’ll dine ashore at a nearby restaurant.
This option particularly benefits groups arriving late afternoon or early evening, preventing the stress of same-day arrival and departure coordination.

Boarding Times and Departure Days

Standard boarding schedule:

• Embarkation: Noon on first day
• Disembarkation: 9-10 AM on last day

Some cabin charter operations use alternate schedules:

• • Embarkation: 5 PM Saturday
  • Disembarkation: 9 or 10 AM following Saturday

Day flexibility:

Most private charters accept any start day based on yacht availability. The industry prefers avoiding 5-night gaps between charters, so brokers may request flexibility of a day or two to optimize yacht calendars.
Holiday weeks exception:- Christmas and New Year’s weeks typically require fixed schedules (often Saturday-to-Saturday or specific holiday dates) at premium rates, as yachts maximize bookings during peak season.
Mediterranean variations:- Some Greek and Croatian catamaran fleets operate exclusively Saturday-to-Saturday, while most other Mediterranean yachts accept flexible start days.

Charter Duration Recommendations

Minimum duration:- Most yachts require 5-7 night minimums. Some accept shorter charters (3-4 nights) during low season or to fill calendar gaps, though this is uncommon.
Optimal duration:- Seven nights represents the sweet spot—long enough to fully relax and explore, short enough to avoid laundry pile-up and schedule disruption. The standard week aligns with most work schedules and vacation planning.
Extended charters:- 8-10 nights work beautifully for those with time, providing deeper destination exploration and ultimate relaxation. Beyond 10 nights, some guests (particularly families with young children) begin feeling ready to return to normal routines.
From extensive charter experience:

• • • Days 1-2: Settling in, finding boat rhythm, mild adjustment
    • Days 3-5: Peak enjoyment, complete relaxation, best memories created
    • Days 6-7: Sad to leave, but ready to return home
    • Days 8-10: Extended bliss for those who can manage longer absence

Children under 7 often show fatigue signs after 5-6 nights due to disrupted schedules and constant excitement. Teenagers, once they get over initial reluctance, typically never want to leave—they’re often found hanging on the mast crying on departure day!

Conclusion: Your Perfect Charter Awaits

Understanding the different types of yacht charters empowers you to select the model that transforms your vision into reality. Whether you prioritize all-inclusive luxury with white-glove service, transparent expense tracking with premium customization, budget-conscious elegance with shore dining, hands-on sailing education with professional guidance, social cabin experiences with fellow enthusiasts, or coordinated tandem adventures for large groups—the perfect charter type exists for your specific needs.
The charter type you select dramatically influences your overall experience, but remember: even “budget” yacht charters deliver extraordinary vacations that surpass traditional hotels and resorts. The magic of waking on the water, exploring secluded anchorages, and experiencing destinations from your private floating villa transcends charter model differences.

Next Steps

Ready to explore which charter type suits your dream vacation?

Our experienced team at Epic Yacht Charters specializes in matching clients with ideal charter models based on your unique preferences, budget, group composition, and destination desires. With over 30 years of personal charter experience and deep industry relationships, we provide honest guidance about which charter type delivers the best value and experience for your specific situation.
Contact us to discuss your yacht charter vision. We’ll ask the right questions, listen carefully to your priorities, and recommend the charter model that creates your perfect vacation on the water.

Related Resources:

Yacht Charter Payment & APA Guide – Understanding costs and payment structures
Working with a Yacht Charter Broker: Complete Guide – How brokers help you navigate choices
Half-Board vs Full-Board Yacht Charter Guide – Detailed comparison of dining options
Yacht Charter Cancellation & Travel Insurance Guide – Protecting your charter investment (coming soon)

Ready to start planning? Contact our team for personalized charter type recommendations and yacht selections.

APA in Yacht Charters Explained

APA yacht charter explained: The Advanced Provisioning Allowance (APA) is a standard part of most luxury yacht charters, typically set at 25–40% of the base fee of your base charter fee, the APA ensures your captain and crew have the funds needed to deliver a seamless experience—covering everything from fuel and food to docking fees and local taxes.

What APA Covers

• Fuel for the yacht and tenders
• Food and beverages
• Harbor and marina fees
• Customs and immigration fees
• Communications
• Local taxes
• Special requests (e.g., premium wines or activities)
• Dockage fees

How APA Works

• Paid in advance with your charter fee
• Managed by the captain for transparency
• Detailed expense tracking and reporting
• Regular updates provided during your trip
• Unused APA refunded after the charter
• Additional funds requested if necessary

👉For a full overview of the booking process, including contracts and payments, see our Yacht Charter Booking Guide

Budgeting Tips

• Higher fuel use = higher APA (motor yachts usually > sailing yachts)
• Long cruising distances and island-hopping increase costs
• Menu choices (premium dining, fine wines) can raise the budget
• Special activities, water toys, and excursions add to expenses

👉 APA is one part of your overall charter expenses. To understand all costs, deposits, and inclusions, visit our Yacht Charter Costs Explained FAQ

Regional Variations

Mediterranean:

• Most charters operate on a “plus expenses” basis with APA
• Higher port fees, dockage, and fuel costs
• Expensive during high season

Caribbean:

Mix of all-inclusive and plus expenses charters

• APA common for larger yachts
• Lower port fees, more flexible anchoring options

💡At the end of your charter, any unused APA funds may be refunded to you or applied toward the crew. Learn more about gratuity guidelines in our Yacht Charter Gratuity Guide

No. The barefoot rule is there to keep the decks undamaged, carpets from getting stained and soles from marking the clean decks. If you need to have shoes on for medical reasons you can wear white soled shoes that have not been worn outside. Shoes specifically designed for yachts or soft sports sandals, with a good grip on the sole, would be an option. Here is more information on What to Pack

• Larger motor yachts will have a laundry service onboard.
• Large catamarans may have washing facilities for a few items of clothing throughout the charter.
• Smaller Catamarans will not have the space to have any facilities.

Virgin Islands Yacht Charter Travel Guide: Flights, Ferries & Early Arrival Tips

Planning your Virgin Islands yacht charter travel is more than just booking a flight—it’s about making the journey as seamless as your time on the water. From flights and ferry services to private water taxis and early arrival options, here’s everything you need to know for a smooth start to your charter.

1. Getting to Your Charter Destination

St Thomas Travel Options

• Daily flights from the U.S. mainland into St Thomas (STT)
• Ferry service from Red Hook or Charlotte Amalie to Tortola (approx. $200 roundtrip per person, taxi included)
• No overnight ferry service available

Private Water Taxi Benefits

• Direct transport from St Thomas to your yacht
• Flexible departure times on your schedule
• Door-to-dock convenience
• Maximum privacy and comfort
• Ideal for groups, families, or those seeking premium service

2. Benefits of Early Arrival

• Recover from flight fatigue before boarding
• Handle customs and immigration with ease
• Avoid delays with luggage or paperwork
• Explore St Thomas or Tortola before your charter
• Start your vacation refreshed and stress-free

3. “Sleep Aboard” the Night Before

Many yachts offer a sleep aboard option, allowing you to board from 5 PM the evening before departure.

• Welcome cocktail and crew introduction
• Settle into your stateroom overnight
• Wake up already at your charter dock
• Immediate departure the next morning

4. Alternative Accommodation Options

If you prefer to arrive earlier, consider:

• Luxury waterfront hotels
• Boutique island inns
• Beach resorts and private villas
• Properties located close to marinas for easy boarding
• 5. Pre-Charter Planning Tips

Pre-book all transfers in advance

• Monitor weather conditions before arrival
• Allow time for customs clearance and paperwork
• Meet your crew early in a relaxed setting
• Familiarize yourself with the yacht before departure
• Begin your charter vacation immediately, stress-free

💡 Expert Tip: Arriving early gives you a buffer against flight delays or travel disruptions that could impact your charter schedule. Whether you choose a sleep aboard, luxury resort stay, or private transfer, planning ahead ensures your Virgin Islands yacht charter begins effortlessly.

👉 Need personalized travel planning? Contact Epic Yacht Charters for tailored guidance on flights, ferries, water taxis, and accommodations for your Virgin Islands yacht charter.

Ready to set sail? Contact Epic Yacht Charters today to start planning your perfect escape.

No visa is required to enter the British Virgin Islands. You are allowed to stay for up to one month provided you meet the entry requirements.

• Please make sure you have a valid passport  and at least one blank page
• Complete the online portal 36 hours before your arrival. Customs and Immigration Form
• You will need to have details of accommodations
• You may be asked to provide proof of your return flight/ferry

Croatia has 9 international airports including Split (SPU), Zadar (ZAD) and Dubrovnik (DBV), which are all close to the coast. Direct flights are available from Chicago, New York, Dallas, Miami and Houston as well as from many locations across Europe.

Split – Many yacht charters start and end in split and so this would be the most convenient airport. This is a great city to spend some time in before your charter. Most yachts are based in Marin Kastela which is a 15-minute taxi ride from Split Airport.

Dubrovnik – You may wish to charter one way from Dubrovnik to Split or Vice Versa. Dubrovnik is a great place to explore before or after your crewed yacht charter.

Zadar – A great option if your charter is based in the northern region. 

7 nights is the typical length of a crewed yacht charter. Most yachts will charter a minimum of 5 nights up to any duration you would like. Some yachts have a standard 7 night minimum.

• Location – A five night charter would in a location such as the British Virgin Islands, as the distances to travel between islands are fairly short. Destinations such as Greece, Croatia and Bahamas, where the island are further apart, we would suggest 7 nights.
• Season – During high season in the Mediterranean (July and August) the minimum number of nights is 7. Also during Christmas, New Years and some yachts, Thanksgiving in the Caribbean.
• Availability – Yachts may offer less than 5 nights during slow season or if it is a last minute request.

There a various ferry services that can transport you from St Thomas to Tortola (BVI). The following companies offer direct routes from Charlotte Amalie or Red Hook across to either Road Town or West End:

• Native Son
• Road Town Fast Ferry
• Smiths Ferry
• Aquatic Rentals Ferry Service

For most Caribbean charters that are all inclusive: Not included are crew gratuities of 15-20%, optional marina docking/berthing for an overnight stay, excursions, and meals ashore, special requests for top-shelf liquor, wine, or excessive alcohol consumption, and transfers to and from the airport.

For Mediterranean charters or APA charters “plus expenses”: APA expenses include fuel for both the yacht and tender, provisions, dockage, moorings, airport transfers, cruising permits and taxes, scuba diving and onshore excursions.

The APA payment is typically 25%-30% of the base charter rate for sailing yachts and 30%-45% for motor yachts. Your captain will purchase provisions, taxes, fuel etc for the charter using the APA and will keep all receipts along with a running log of expenses. This can be viewed at any time during your charter.If you do not use all of the APA this will be returned to you at the end of your charter. If you exceed the APA you will need to settle your account before you disembark.

Mediterranean and APA charters charters do not include crew gratuity, which is typically 10%-15% of the charter cost.

Crewed yacht charters in Croatia run from April through to the end of October. The best time to go is during shoulder season – May, June, and September.

Chartering in Shoulder Season (May, June and September)

Pros

• Comfortable temperatures
• Fewer crowds to enable a more authentic experience
• Lower prices

Cons

• Water is still cool in the beginning of May
• Weather less predictable

Chartering in summer season (July and August)

Pros

• Warmer weather and hottest days
• Warm water great for snorkelling, swimming and water sports
• Fun atmosphere with many events and festivals

Cons

• Most expensive time to charter
• Large crowds

Chartering in off- season (April and October)

Pros

• Significantly lower prices
• Less crowded
• Ideal for sailers who like stronger winds

Cons

• Cooler seas temperatures
• Less attractions will be open
• Weather can be less predictable

Temperatures

• High Season – July – August  – Average 85 °F  (29 °C)
• Mid-Season – June – September – Average 77 °F  (25 °C)
• Low Season –  April, May and October – 71 °F  (22 °C)

• We were crew for many years in the BVI, Bahamas and the rest of the Caribbean. This gives us a unique understanding and insight to chartering.
• Formed in 2016, Epic Yacht Charters is a well known and trusted brokerage within the yacht charter industry.
• We offer a personalised approach, aiming to provide a crewed yacht charter tailored to your preferences. With decades of experience, regional expertise across the Caribbean, Greece, and worldwide destinations, and a shared passion for matching guests with their perfect crewed yacht.
• The yacht owner pays us so that our service is free to you.
• We have full access to the MYBA e-Contract system and YachtFolio, to source the best yachts and crews, not only in the Caribbean but also in the Mediterranean and other international charter destinations.
• We attend Charter Yacht Shows, in many locations, giving us first hand knowledge of the yachts and crews. This is essential so that we can match you with the best yacht and crew for your group.
• We will give you unbiased advice, personalized service and support before, during and after your charter.
• We will manage the contracts, payments and logistics; making the experience as stress-free as possible.
• We keep your money secure by holding funds in an escrow account.

If you are considering a crewed yacht charter contact us and we will help you plan a vacation like no other!

Working with a Yacht Charter Broker: Complete Guide to Services, Fees & Selection

Yacht charter brokers act as specialized consultants, helping you find and secure the perfect yacht for your vacation. From understanding fees to choosing between independent and fleet-affiliated brokers, here’s everything you need to know about working with a professional yacht charter broker.

For more on how brokers compare to yacht charter search engines, see our article: Yacht Charter Search Engines: How Brokers Add Real Value →

What a Yacht Charter Broker Does

Yacht charter brokers provide expert guidance and comprehensive services throughout your charter planning process:

• Represent multiple yacht options (not tied to a single fleet)
• Inspect yachts and evaluate crews professionally
• Handle contracts and negotiations on your behalf
• Ensure transparent pricing and protection throughout the process
• Provide expert guidance on destinations and yachts

Working with an experienced yacht charter broker ensures peace of mind, expert guidance, and access to the perfect yacht for your charter.

What Does Yacht Broker Research Involve?

Yacht brokers act as specialized consultants, ensuring every yacht they recommend is thoroughly vetted before it ever reaches a client. This professional yacht broker research goes far beyond online listings or glossy marketing to provide you with insights that marketing materials simply cannot match.
When yacht brokers research yachts, they:

• Evaluate amenities, layouts, and safety equipment first-hand
• Conduct detailed onboard inspections and document every aspect of the yacht
• Meet with captains and crews to assess professionalism, communication, and service style
• Verify condition, maintenance records, and overall seaworthiness
• Compare the yacht’s offerings against others in the same size and price range

This rigorous process ensures you have accurate, up-to-date knowledge before choosing a charter yacht.

Where Yacht Broker Research Happens

Professional brokers follow a structured research calendar:

• Caribbean Yacht Shows – Held each November in the U.S. Virgin Islands and British Virgin Islands.
• Antigua Charter Show – A December highlight featuring premier charter yachts.
• Mediterranean Yacht Shows – Spring and fall events in Greece, Barcelona, and Monaco.

At these events, brokers personally tour hundreds of yachts each season, building first-hand knowledge of quality, crew personalities, and guest experience.
This in-depth evaluation often uncovers details that glossy marketing overlooks. For example, a yacht may list fishing equipment, but a broker’s conversation with the captain could reveal restrictions due to deck maintenance—critical insight for clients with fishing plans.

By Relying on Broker Expertise, You Gain:

• Honest assessments of amenities and guest experiences
• Transparency on strengths and potential limitations
• Assurance that your chosen yacht matches your group’s preferences

How Brokers Stay Informed Year-Round

Beyond boat shows, yacht broker research continues through:
• Active participation in industry associations
• Strong networks of trusted international charter brokers
• Direct relationships with yacht crews and managers
• Feedback collected from past charter clients

These connections keep brokers updated on the latest crew changes, refits, and guest feedback, so you always receive the most current recommendations.

Types of Yacht Charter Brokers: Independent vs Fleet-Affiliated

Understanding the difference between broker types helps you choose the right partner:

• Independent Brokers (like Epic Yacht Charters): Unbiased recommendations, access to hundreds of yachts, no loyalty to specific fleets, focus solely on client needs.
• Fleet-Affiliated Brokers: Work directly for yacht fleets, represent fewer options, may have vessel-specific expertise but limited choice.

Broker Fees & Commission Explained

One of the most important aspects of working with a yacht charter broker is understanding how they’re compensated:

• Paid by the yacht owner, not the client
• Standard industry rate ~15%
• Deducted from the charter fee (never added to your cost)
• Consistent across the industry, regardless of broker
• Focus should be on service, not price shopping

The fee structure ensures brokers can focus on finding the right yacht rather than the cheapest option.

Benefits of Using a Yacht Charter Broker

Working with a professional broker provides significant advantages:

• Access to vetted yachts and professional inspections
• No extra cost – same price as booking direct
• Support from selection to post-charter follow-up
• Peace of mind with contracts, insurance, and problem resolution
• Expert knowledge from brokers who book yachts daily

How Epic’s Broker Expertise Works

Epic Yacht Charters deliberately maintains a selective portfolio of vessels we’ve personally vetted and trust. Our approach includes:

First-Hand Yacht Inspections at International Shows

We personally inspect vessels at major yacht shows in Fort Lauderdale, Greece, Virgin Islands, Antigua, and other key events. This means we’ve been aboard the yachts we recommend, walked through the cabins, met the crews, and assessed actual condition—not just reviewed specifications.

Direct Relationships with Captains & Crews

We maintain ongoing relationships with charter captains and crew worldwide. These connections give us real-time insights into yacht operations, crew changes, recent upgrades, and current maintenance status that never appear in public listings.

Quality Over Volume Philosophy

Epic doesn’t chase every listing or maximize yacht count. We curate a portfolio of vessels we genuinely trust based on consistent performance, crew excellence, and guest satisfaction.

Honest, Unbiased Recommendations

We recommend vessels solely based on client fit, not inventory pressure. If a yacht isn’t right for your group—even if it’s available and within budget—we won’t suggest it.

Insider Knowledge of Performance & Suitability

We know which yachts have the smoothest rides in open water, which crews are exceptional with young children, which vessels offer the most flexible itineraries, and which charters consistently exceed guest expectations.

Conclusion

Thorough yacht broker research provides the confidence to book a yacht that truly fits your vision. With expertise built on inspections, crew interviews, and ongoing industry knowledge, brokers help you make informed decisions and enjoy a stress-free, exceptional charter experience.

Part of our expertise includes helping you understand different charter models—from fully crewed to captain-only, cabin charters to tandem configurations. Learn more in our Types of Yacht Charters: Complete Guide.
When you contact Epic, we begin with understanding your group’s unique needs, then curate a short-list of yachts we’ve personally vetted and believe will exceed your expectations. Every recommendation is backed by first-hand knowledge, current intelligence, and our commitment to transparency and quality over volume.

Yacht Charter Booking | Epic Yacht Charters

Booking a luxury yacht charter is a straightforward process when you understand the steps involved. Our yacht charter booking guide explains everything from destination selection and yacht choice to contracts, deposits, and final payments. Whether it’s your first time booking or you’re a seasoned charter guest, these details will help you plan with confidence.

1. Yacht Charter Booking Process
Initial Steps

• The first stage of yacht charter booking is deciding where and when you want to travel:
• Destination selection – Choose from popular regions such as the Caribbean, Bahamas, Mediterranean, or Greece.
• Yacht choice – Decide between motor yachts, catamarans, trimarans, or sailing yachts, depending on your group’s preferences.
• Personal consultation – Work with an experienced charter specialist who can recommend the best yachts based on your budget, group size, and preferred style of travel.
• Preliminary itinerary planning – Discuss possible routes, anchorages, and highlights to ensure the yacht matches your desired experience.

Timing Guidelines

• Booking early is always recommended:
• Peak season (Caribbean holidays, Mediterranean summers): Reserve 6–12 months in advance.
• Holiday bookings (Christmas & New Year’s): Book 12+ months ahead, as prime yachts fill up quickly.
• Off-season: Booking 3–6 months ahead is usually sufficient.
• Last-minute bookings: Sometimes possible depending on yacht and crew availability.

2. Financial Terms & Payments
Deposit Requirements

• A 50% deposit is required at the time of signing your yacht charter contract.
• For Caribbean all-inclusive charters, sometimes 25% is accepted if booking more than six months in advance.
• The remaining balance is due 60 days before the charter.

APA (Advance Provisioning Allowance)

• For yachts operating under MYBA or Mediterranean terms, an APA (usually 30–40% of the charter fee) is collected in advance to cover expenses such as fuel, food, beverages, and dockage. Any unused funds are refunded at the end of your charter.

What’s Included & Excluded

• Included: The yacht, crew services, onboard amenities, and insurance for the vessel.
• Excluded: Food, beverages, fuel, dockage fees, communication charges, and crew gratuity (typically 15–20% of the base charter fee).

3. Yacht Charter Contracts

• Charters are secured with industry-standard contracts such as:
• MYBA Contract – Used for most Mediterranean charters.
• CYBA or AYCA Contracts – Often used in the Caribbean and North America.

These contracts clearly outline:

• Charter dates and location
• Payment schedule and cancellation terms
• Insurance requirements
• Crew responsibilities and guest obligations
• Your charter broker will review all contract details with you to ensure clarity before you sign.

4. Why Book Early?

Booking your yacht charter early provides several benefits:

• Greater yacht selection – Prime yachts and best crews are reserved quickly.
• Better itinerary planning – Early bookings secure dockage in popular marinas.
• Peace of mind – Time to finalize preferences, travel logistics, and insurance.

5. Insurance & Cancellation Protection

• Because yacht charters are a significant investment, we strongly recommend travel insurance:
• Cancel For Any Reason (CFAR) coverage – Gives maximum flexibility.
• Trip cancellation/interruption insurance – Protects against illness, weather disruptions, or other emergencies.
• Medical and evacuation coverage – Important for international travel.
• 6. Working with a Yacht Charter Specialist

A professional broker ensures that every aspect of your booking is handled with care:

• Yacht recommendations based on personal inspections and industry connections.
• Transparent pricing with no hidden fees.
• Preference sheet guidance to match food, drink, and activity options to your group.
• Ongoing support before, during, and after your trip.

Final Thoughts on Yacht Charter Booking

The yacht charter booking process is designed to make your vacation seamless. From choosing the right yacht and destination to securing contracts, deposits, and provisioning, our team at Epic Yacht Charters is here to guide you through every step.

Whether you are planning a family yacht charter in the Caribbean, a luxury motor yacht in the Mediterranean, or a catamaran sailing adventure in Greece, early planning and expert guidance ensure the best experience.

📞 Contact Epic Yacht Charters today to begin planning your yacht charter booking and enjoy a stress-free journey to your dream vacation at sea.

Yacht charter brokers are specialized consultants who help you find and book the perfect charter yacht. Here’s what you need to know about working with a professional broker.

What Does a Charter Broker Do?

Yacht charter brokers act as your personal advocate throughout the charter booking process. They represent multiple yacht options (not tied to a single fleet), conduct professional yacht inspections at international boat shows, and handle all contracts and negotiations on your behalf. Think of them as your expert guide who ensures you book the right yacht—not just any available yacht.

Why Should I Use a Charter Broker?

Using a yacht charter broker costs you nothing extra—brokers are paid commission by yacht owners, not by clients. The charter price is identical whether you book through a broker or directly with an owner. However, working with a broker gives you access to expert guidance, vetted yacht recommendations, transparent pricing, and professional support from initial inquiry through the end of your charter. Brokers who specialize in charters (like Epic) inspect yachts personally and maintain direct relationships with crews, giving you insights that marketing materials simply can’t provide.

What Makes Epic Brokers Unique?

Epic Yacht Charters maintains a deliberately selective portfolio—we focus on quality over volume. We personally inspect every yacht we recommend at international boat shows in locations like Fort Lauderdale, Greece, the Virgin Islands, and Antigua. We build direct relationships with captains and crews, giving us real-time knowledge of yacht condition, crew changes, and service quality. Most importantly, we provide honest, unbiased recommendations based solely on what’s right for your group—if a yacht isn’t the right fit, we’ll tell you, even if it’s available and within budget.

Want more detailed information about working with yacht charter brokers?

Our comprehensive guide covers broker research methodology, fee structures, types of brokers, and the complete discovery process.

Read the Complete Guide: Working with a Yacht Charter Broker: Complete Guide to Services, Fees & Selection

Want to understand different charter models?
See our Types of Yacht Charters: Complete Guide covering fully crewed, APA, half-board, captain-only, cabin, and tandem charters.

Introduction

Understanding yacht charter payments is essential for planning your luxury vacation with confidence. Unlike traditional hotel bookings, yacht charters involve multiple payment components and a specific timeline that many first-time charterers find confusing. This comprehensive guide breaks down everything you need to know about charter fees, the Advanced Provisioning Allowance (APA), payment schedules, and what to expect during final accounting.
Whether you’re comparing all-inclusive versus plus-expenses charters or wondering if you’ll receive unused APA funds back, we’ll answer all your payment questions with the transparency you deserve.

The Charter Fee: Your Base Cost

The charter fee is the base price for renting the yacht, crew, and standard equipment for your voyage. This fee covers:

• The yacht itself – exclusive use of the vessel for your group
• Professional crew – captain, chef, deckhands, and stewardesses (crew size varies by yacht)
• Standard water toys and equipment – typically includes paddleboards, snorkel gear, basic fishing equipment, and kayaks
• Yacht insurance and maintenance – the operational costs of running the vessel
• Basic linens and amenities – bedding, towels, and standard onboard supplies

The charter fee does NOT typically include fuel, food, beverages, dockage, special activities, or crew gratuity. These variable expenses are covered through the APA, which we’ll explain in detail below. An exception to this is the fully crewed and inclusive catamarans most of the time in the Caribbean.
Charter fees vary significantly based on yacht size, season, destination, and vessel amenities. A 50-foot sailing catamaran in the Caribbean might start around $20,000 per week, while a 150-foot luxury motor yacht in the Mediterranean could exceed $200,000 weekly during high season.

Understanding APA (Advanced Provisioning Allowance)

What is APA?

The Advanced Provisioning Allowance (APA) is essentially an operating expense account for your charter. Think of it as a pre-funded budget that the captain uses to cover all variable costs during your trip. The standard APA amount is typically 25-40% of the charter fee, though this can vary based on your itinerary, yacht choice, and preferences.
For example, if your charter fee is $40,000 per week, expect an APA of $16,000-$14,000 (25-40%).

Why Does APA Exist?

The APA system exists because every charter’s expenses vary dramatically based on guest preferences and activities. One group might cruise leisurely and dine aboard, while another might visit multiple high-end restaurants, travel long distances at high speed, and arrange elaborate water sports. The APA ensures the captain has adequate funds to provision your specific charter without constantly requesting additional payments.

What Does APA Cover?

Your APA covers all variable operational expenses during your charter:

Fuel and Dockage:

• Diesel or gasoline for the yacht and tenders
• Marina fees and mooring costs
• Port charges and harbor dues
• Generator fuel for power at anchor

Food and Beverages:

• All groceries for meals prepared onboard
• Wine, spirits, beer, and specialty beverages
• Special dietary requirements or premium ingredients
• Snacks, coffee, and provisions for the crew

Activities and Entertainment:

• Water sports equipment rentals beyond standard toys
• Scuba diving arrangements and tank refills
• Shore excursions and guided tours
• Special event arrangements or decorations
• Transportation to restaurants or attractions

Communications and Services:

• Satellite phone or internet usage (if charged separately)
• Laundry and dry cleaning services
• Special delivery services for provisions
• National park fees or marine reserve charges

Additional Crew or Services:

• Massage therapists or yoga instructors
• Dive instructors or water sports coaches
• Additional crew for special events ( Musicians etc)
• Local guides or interpreters

How Much Should You Budget for APA?

The 25-40% range covers most standard charters, but consider these factors:

Higher APA (35-40%) recommended for:

• Motor yachts with high fuel consumption
• Extensive cruising itineraries covering long distances
• Frequent dining on board
• Active water sports programs with rentals
• Remote destinations with higher provisioning costs
• Large groups requiring abundant provisions

Lower APA (25-30%) may suffice for:

• Sailing catamarans with minimal fuel needs
• Shorter cruising distances in one area
• Primarily dining aboard with chef-prepared meals
• Standard water toys without rentals
• Well-provisioned charter bases with competitive prices
• Smaller groups with modest consumption

Lower APA (5-10%) works for:

• Larger All- inclusive catamarans often ask for an extra amount for fine wines, transfers and unexpected expenses

Your charter broker can help you estimate appropriate APA based on your specific itinerary and preferences. It’s always better to have excess APA (which is refunded) than to run short mid-charter. Any extra APA can be returned or given to the crew toward gratuity.

Payment Timeline and Terms

Understanding the payment schedule helps you budget properly for your yacht charter vacation.

Standard Payment Schedule

At Booking (Contract Signing):

• 50% of the charter fee as a deposit
• This secures your yacht and dates
• Payment typically due within 5-7 days of signed agreement

8 Weeks Before Charter:

• Remaining 50% of charter fee
• Full APA amount (25-35% of charter fee)
• Any VAT (Value Added Tax) of the charter fee
• Delivery Fees (if any)

During Charter:

• The captain manages the APA account and tracks expenses
• Mid-week update is standard on longer charters, daily if you request.
• Additional APA payment if original amount proves insufficient (rare with proper planning)

End of Charter:

• Captain presents detailed expense accounting
• Unused APA funds returned to you (typically via wire transfer within 2 weeks)
• Crew gratuity paid separately (industry standard is 15-20% of charter fee)

Payment Methods Accepted

• Wire transfers (preferred for large amounts)
• Credit cards (may incur 3-5% processing fee)
• Certified checks (requires advance timing)
• Digital payment platforms for some brokerages

International charters may involve currency exchange considerations. Confirm the currency of payment with your broker—some Caribbean charters price in USD, while Mediterranean charters often use EUR. Your charter agreement will specify the currency and payment methods.

Security Deposits

Unlike the APA, most yacht charters do NOT require a separate security deposit. The charter fee and APA structure covers normal operational expenses, and yacht insurance protects against major damage. However, some charter yachts may require:

• Additional deposit for extremely high-value vessels or for special events
• Damage waiver fees as an alternative to deposits
• Always clarify deposit requirements with us during booking.

APA vs All-Inclusive Yacht Charters

Understanding the difference between these two pricing models helps you choose the right option for your vacation style.

Plus-Expenses Charter (APA Model)

How it works:

• Pay charter fee plus APA upfront
• Captain tracks actual expenses
• Receive accounting and any refund at charter end

Best for:

• Guests who want transparency in expenses
• Variable itineraries with flexible plans
• Groups with specific preferences or special requests
• Longer charters where expenses may fluctuate
• Destinations with diverse provisioning options

Advantages:

• Complete transparency—see exactly where money goes
• Flexibility to adjust preferences during charter
• Pay only for what you actually consume
• Unused funds returned to you
• Premium provisions and experiences available

Considerations:

• Requires APA payment upfront (larger initial outlay)
• Final cost unknown until charter ends
• Need to discuss preferences and budget with captain

All-Inclusive Charter

How it works:

• Single price covers charter fee AND typical operating expenses
• Specific inclusions outlined in contract
• No additional charges unless you exceed package terms

Best for:

• Budget-conscious guests wanting no surprises
• Simpler vacation planning with fixed costs
• Shorter charters (4-7 days) where expenses are predictable
• Groups comfortable with standard provisioning
• First-time charterers seeking simplicity

Advantages:

• Know total cost upfront
• Simplified budgeting and planning
• No APA payment or final accounting
• Often includes standard bar and provisions

Considerations:

• Premium or special requests may incur extra charges
• Less flexibility for custom experiences
• Includes budget limitations on provisions
• Still need to pay crew gratuity separately

Typical All-Inclusive Coverage:

• Standard fuel allowance (limited cruising hours)
• House wine, beer, and basic spirits
• Three meals daily with standard provisions
• Standard water toys and equipment
• Local cruising within specified area

Common All-Inclusive Exclusions:

• Premium wines and all champagnes
• Top-shelf spirits or specialty cocktails
• Excessive fuel use (extended cruising or high speeds)
• Shore dining at restaurants
• Special activities (scuba diving, guided tours)
• Crew gratuity

Which Model is Right for You?

Choose APA (Plus-Expenses) if you:

• Want complete control over your provisions and experiences
• Plan diverse activities or premium dining
• Prefer transparency and detailed accounting
• Are comfortable with variable final costs
• Value flexibility during your charter

Choose All-Inclusive if you:

• Want a fixed, predictable total cost
• Prefer simplicity in vacation planning
• Are comfortable with standard provisions
• Plan relatively straightforward cruising
• Want to avoid final accounting process

Most luxury crewed charters in prime destinations like the Mediterranean, Caribbean, and Bahamas operate on the APA model because it provides the flexibility and transparency that discerning charterers expect. All-inclusive options are more common for budget-friendly or charters in the Virgin Islands.

For complete details on all charter models including captain-only, cabin charters, and tandem configurations, see our Types of Yacht Charters: Complete Guide.

Final Accounting and APA Refunds

One of the most common questions about yacht charter payments: “Do I get unused APA back?”
Yes—absolutely. The APA is YOUR money held in trust for operating expenses, not additional payment to the charter company or yacht.

The Accounting Process

During Your Charter:

• The captain maintains detailed expense records
• All receipts are retained for documentation
• On longer charters (7+ days), mid-week accounting updates are common
• If APA runs low, captain will discuss with you before requesting additional funds

Final Day of Charter:

• Captain prepares comprehensive expense report
• Review shows all expenditures with supporting receipts
• Remaining APA balance is calculated
• You receive complete accounting documentation

What If APA Runs Out?

This is uncommon with proper planning, but if you’re exceptionally active, travel extensively, or make numerous premium requests, the APA may be insufficient. In these cases:

• Captain notifies you when APA reaches approximately 20% remaining
• You discuss options: reduce expenses or add funds
• Additional payment can be made via wire transfer or credit card
• Charter continues without interruption

Good communication with your captain about preferences and activities helps prevent APA shortfalls. An experienced charter broker helps you estimate appropriate APA amounts during booking.

Sample APA Accounting

Here’s an example of typical APA expenses for a $40,000/week charter with $12,000 APA:

Fuel and Dockage:$3,800

• Diesel fuel for yacht and tenders: $2,400
• Marina fees (3 nights): $900
• Mooring balls and harbor fees: $500

Provisions:$4,200

• Groceries and fresh provisions: $2,800
• Alcoholic beverages: $1,100
• Specialty items and dietary requirements: $300

Activities and Services:$2,100

• Scuba diving (2 tanks per person): $800
• Shore excursion to ruins with guide: $600
• Special dinner celebration setup: $400
• Water toy rentals (jet ski half-day): $300

Communications and Miscellaneous: $600

• Starlink internet usage: $350
• Laundry service: $150
• Special provision delivery: $100

Total Expenses: $10,700, APA Provided: $12,000, Refund to Guest: $1,300
This accounting is provided with all supporting receipts, showing complete transparency in how your APA was utilized.

Crew Gratuity: The Final Payment Component

While not part of APA, crew gratuity deserves mention as it’s a significant payment consideration.

Industry Standard: 15-20% of the charter fee

For a $40,000 charter, expect to budget $6,000-$8,000 for crew gratuity. This is:

• • Paid separately from charter fee and APA
  • Distributed among all crew members
  • Typically given to the captain at charter end (cash, bank transfer, Credit card, Zelle, Venmo (each yacht can be different)
  • Based on service quality (you determine the amount)
  • Expected but not mandatory—it reflects your satisfaction

The 15-20% range is standard, but you may adjust based on service quality. Exceptional service warrants the higher end or above, while standard service might merit the lower range. Discuss gratuity expectations with your broker during planning—this helps you budget accurately for the complete charter cost.There are slight geographical variances that your charter broker will make you aware of.

Currency Considerations for International Charters

If you’re chartering internationally, currency exchange rates may impact your final costs.

Mediterranean Charters (EUR):

• • • Most Greek, Croatian, Italian, French charters price in euros
    • USD fluctuations affect dollar-equivalent costs
    • Consider exchange rate timing for payments
    • Some brokerages offer USD pricing for American clients

Caribbean Charters (USD):

• • • Most BVI, Bahamas, St. Martin charters price in dollars
    • Simplified for American charterers
    • Some destinations may have local currency considerations for shore expenses

Other Destinations:

• • • Confirm charter currency in your agreement
    • Ask your broker about exchange rate considerations
    • Factor currency fluctuation into budgeting
    • Wire transfer fees and exchange fees may apply

Your charter broker can advise on currency strategy and timing for international charters.

Questions to Ask Your Broker About Payments

Before signing your charter agreement, clarify:

• • • What is the exact APA percentage for my charter? (varies by yacht and destination)
    • What payment methods do you accept? (fees for credit cards?)
    • What’s included in the charter fee versus APA? (any gray areas?)
    • Is this an all-inclusive or plus-expenses charter? (understand the model)
    • What’s your recommended crew gratuity range? (based on similar charters)
    • How quickly are APA refunds processed? (timeline expectations)
    • What happens if APA runs out mid-charter? (procedures and payment options)
    • Are there any additional fees or charges? (delivery fees, permits, special equipment)
    • What currency is the charter priced in? (exchange rate considerations)
    • Is travel insurance required or recommended? (cancellation and protection)

A transparent broker welcomes these questions and provides clear, detailed answers. This conversation ensures you understand all payment obligations before committing to your charter.

The Value of Transparency in Yacht Charter Payments

At Epic Yacht Charters, we believe payment transparency builds trust and enhances your charter experience. The APA system, while initially confusing to first-time charterers, actually provides remarkable clarity—you see exactly where every dollar goes.
Unlike all-inclusive packages with hidden limitations or surprise charges, the plus-expenses model ensures you receive:

• • • Complete documentation of all expenditures
    • Flexibility to customize your experience
    • Refunds of unused funds
    • Premium provisions and services when desired
    • Honest accounting without hidden fees

When you work with an experienced broker (like us at Epic Yacht Charters) who explains the payment structure clearly, manages expectations about costs, and helps you budget appropriately, the charter payment process becomes straightforward and stress-free.

Conclusion: Budgeting for Your Yacht Charter

Understanding yacht charter payments empowers you to budget accurately and enjoy your vacation without financial surprises. Remember these key points:

• • • Charter fee covers the yacht, crew, and standard equipment
    • APA (25-40% of charter fee) covers all variable operating expenses
    • Payment timeline: 50% deposit at booking, balance and APA 8 weeks before charter
    • Unused APA is refunded to you with complete accounting or can be used toward the crew gratuity
    • Crew gratuity (15-20%) is paid separately based on service quality
    • All-inclusive options exist but offer less flexibility than APA model
    • Complete transparency should be standard from your broker

Your total charter investment typically equals: Charter Fee + APA + Gratuity, minus any APA refund. For a $40,000 charter, budget approximately $57,000-$60,000 for the complete experience.
With proper planning and guidance from an experienced charter broker, the payment process becomes simple and transparent—allowing you to focus on what matters most: creating unforgettable memories on the water.

Ready to plan your luxury yacht charter?

Our team at Epic Yacht Charters provides complete payment transparency and guidance throughout your charter journey. Contact us to discuss your dream vacation and receive detailed cost estimates tailored to your preferences.

Yacht Charter Weddings: Complete Planning Guide

Planning a wedding at sea is one of the most romantic and unforgettable ways to say “I do.” A luxury yacht offers a private, intimate setting surrounded by breathtaking ocean views and personalized service. From legal ceremonies to vow renewals and anniversary celebrations, yacht charter weddings combine adventure with elegance. Here’s everything you need to know before planning your special day.

Why Choose a Yacht Charter Wedding?

Yacht charter weddings are ideal for couples who want:

• A unique and intimate setting away from traditional venues
• Flexibility to host ceremonies at sea or on secluded beaches
• Luxurious amenities such as gourmet dining, spa services, and water sports for guests
• A destination wedding that also doubles as a honeymoon

Whether you envision a barefoot beach ceremony or a glamorous event on the sundeck at sunset, yachts provide a versatile and unforgettable backdrop.

For specific guidance on getting married in the Caribbean, see our complete guide to BVI yacht charter weddings

Legal Ceremonies at Sea

If you’d like your wedding to be legally recognized, certain destinations allow licensed registrars and captains to perform the ceremony. Options include:

• Local registrar on board or beachside – Common in destinations like the Bahamas or BVI.
• Captain-led ceremonies – Some yachts allow captains with authority to officiate.
• Licensed celebrants – Available in most regions for official documentation.
• Full assistance with paperwork – Brokers and crews can coordinate legal requirements.

(Tip: Discuss your legal requirements early with your yacht charter specialist to avoid last-minute challenges.)

Symbolic Weddings & Vow Renewals

Many couples choose a symbolic ceremony if legal restrictions are complex. These can be customized with:

• Personal vows written by the couple
• Scenic backdrops such as a secluded bay, island beach, or the yacht’s sundeck
• Family involvement such as children as ring bearers
• Flexible scheduling for sunrise, sunset, or moonlit ceremonies

Symbolic weddings are popular for vow renewals, anniversaries, or second weddings when flexibility is more important than paperwork.

Wedding Planning Services on Yachts

Charter specialists and crews are experienced in creating seamless wedding experiences. Services may include:

• Floral and décor arrangements tailored to your theme
• Professional photography and videography
• Gourmet menus curated by a private chef
• Live music or DJ setups on deck
• Reception planning with cake, cocktails, and entertainment
• Guest coordination including transfers and accommodations

Every detail is managed so you can focus on enjoying your day.
Contact our charter specialists to discuss your wedding vision and receive personalized yacht recommendations.

Popular Yacht Wedding Destinations

• Caribbean: The British Virgin Islands, St. Lucia, and the Bahamas offer turquoise waters and palm-fringed beaches.
• Mediterranean: Greece, Italy, and Croatia are perfect for summer yacht charter weddings with iconic backdrops and historic charm.
• Bahamas & Florida Keys: Close to the U.S., making travel easy for guests while still offering exotic beauty.

Each region has its own best season, legal rules, and style of celebration — your charter broker will help you decide.
Each destination offers unique wedding requirements and seasonal advantages. Learn more about getting married in the British Virgin Islands, or explore our complete yacht charter destinations guide to find the perfect location for your celebration.”

Guest Experience on a Wedding Yacht

One of the biggest advantages of yacht charter weddings is that guests enjoy a once-in-a-lifetime vacation as well as your ceremony. Activities may include:

• Snorkeling, scuba diving, or paddleboarding
• Gourmet meals prepared daily by the yacht chef
• Spa treatments and wellness services
• Private beach picnics and bonfires
• Sunset sails and stargazing evenings

This transforms your wedding into a shared adventure for family and friends.
Browse our selection of yachts by guest capacity to find the perfect vessel for your wedding party size.

Insurance & Backup Planning

Because yacht weddings involve travel and outdoor settings, it’s important to plan for flexibility:

• Travel insurance with Cancel For Any Reason (CFAR) coverage is recommended
• Rescheduling options may be available in case of weather
• Backup locations can be arranged at partner resorts or marinas if needed
• These safeguards give you peace of mind while planning your dream celebration.

Why Work With a Yacht Charter Specialist?

An experienced yacht charter specialist will:

• Match you with the right yacht size and crew
• Navigate legal wedding requirements by destination
• Handle all planning details with the captain and crew
• Provide insider advice on the best beaches, islands, and itineraries
• This ensures your wedding day is seamless, stress-free, and unforgettable.

Ready to start planning your yacht charter wedding? Get in touch with our team to discuss your vision, or explore our fleet of luxury charter yachts available for weddings worldwide.

Final Thoughts

Yacht charter weddings offer unmatched beauty, privacy, and personalization. Whether you’re dreaming of an intimate vow exchange at sunset or a lively reception under the stars, celebrating on a yacht turns your wedding into a luxury adventure. With careful planning, expert guidance, and the right crew, your yacht wedding will be a memory cherished for a lifetime.
Crewed yacht charters offer unmatched beauty, privacy, and personalization.

The standard gratuity for yacht crew ranges from 10–20% of the charter fee, depending on the destination and level of service. In the Caribbean and Bahamas, gratuities are typically 15–20%, while in the Mediterranean and Europe, the standard is 10–15%.

👉 For a detailed breakdown of tipping practices by region, visit our full Yacht Crew Gratuity Guide
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Caribbean – Once you decide on the yacht you would like to book, we will put a complimentary hold on your dates. while the hold is in place we will draw up a contract for you to sign along with details of how to pay your deposit. If you are more than 6 months away from your charter, a 25% deposit is required (50% if under 6 months). Payments of 25% at 6 months out, and the final 50% will be due 60 days before the charter. Your monies are held in escrow and the yacht owner is paid right before your charter.

Bahamas – Same payment terms as Caribbean except the VAT and Charter Tax is added to your final payment along with any APA (Advance Provisioning Allowance). Some yachts in the Bahamas include the APA in their rate.

Mediterranean – Once you decide which yacht that you would like to charter you need to be ready to sign your contract and submit your deposit as soon as possible. The deposit is 50% of the charter fee. 2 months before your charter we will invoice you for the other 50%, the VAT and the APA (Advance Provisioning Allowance)

Crewed yacht charters range from $25,000 per week to $100,000 per week, all inclusive, for a large catamaran or small motor yacht. Luxury motor yachts start closer to $70,000.00 per week, plus expenses. Rates will depend on the size, age, amenities (jacuzzi, jet skis), how many crew etc

Size and Type of Yacht

Larger more luxurious motor yachts will be more significantly more expensive to charter than a smaller catamaran.

Season

Yachts in the Caribbean will have higher rates for Christmas, New Years and some also have increased rates for Thanksgiving and Easter. In the Mediterranean, larger motor yachts will have higher rates for July and August, with smaller yachts and catamarans typically having a high, mid, and low season.

Location

VAT is added to yacht charters in locations in the Mediterranean and also in The Bahamas. VAT ranges from 5% up to 22%, depending on which country your charter is in.

What Should I Pack for My Yacht Charter?

Packing for a luxury yacht vacation is different from packing for a typical resort stay. Space is limited onboard, but your crew will provide many essentials like beach towels, linens, and snorkeling gear. To help you prepare, we’ve created a practical packing guide so you bring everything you need—without overpacking. Browse Our Luxury Charter Fleet to see what’s already included onboard.

Essential Wardrobe

• Multiple swimsuits for daily water activities
• Light, breathable clothing to wear over swimwear
• 2–3 casual dinner outfits for onboard dining
• 1–2 smart casual outfits for restaurants ashore
• Light jacket or sweater for evening breezes
• Comfortable, non-marking deck shoes or sandals
• Sun Protection
• High-quality polarized sunglasses
• Sun hats or caps with secure straps
• Reef-safe sunscreen and lip protection
• UPF-rated rash guards for extended water activities

Personal Items

• Prescription medications in original containers
• Seasickness remedies if prone to motion sensitivity
• Personal toiletries and hygiene items
• Small camera or GoPro for capturing memories
• Lightweight backpack or dry bag for shore excursions
• Electronics & Documents
• Passport and travel documents
• Credit cards and small amounts of local currency
• Power adapters if traveling internationally
• Phone and charger (most yachts offer WiFi)
• Downloaded playlists, e-books, or podcasts for offline use

Entertainment & Extras

• Books, e-readers, or magazines
• Portable waterproof speakers (optional)
• Travel journal or sketchbook
• Small gifts or souvenirs for crew (optional)

Practical Packing Tips

• Choose soft-sided luggage that can be folded and stowed under beds—avoid large hard-shell suitcases.
• Pack versatile items that mix and match easily.
• Avoid overpacking; storage space is efficient but compact.
• Most yachts supply beach towels, linens, and water sports equipment—confirm with your broker before bringing extras.

For more planning advice, visit our Yacht Charter FAQ Hub

Final Advice

Your yacht crew will help you feel at home and can provide personalized recommendations for your specific destination and season. If you’re unsure about packing certain items, ask your charter broker for guidance.

For personalized packing suggestions or help planning your trip, call 1-954-271-3005 or Explore Yacht Charter Destinations
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Caribbean yachts (not large motor yachts) are all-inclusive with a professional captain and private chef. Larger vessels may have additional crew such as deckhands and steward(ess). All meals, snacks, standard ship’s bar (liquor, wine, beer, and soft drinks), fuel for the vessel and tender, insurance for the vessel and crews, all water sports activities, and SCUBA diving on some vessels are part of your package.

Not included are crew gratuities (15%-20%), optional marina docking/berthing for an overnight stay, excursions and meals ashore, port fees in the BVI, special requests for top-shelf liquor, wine, or excessive alcohol consumption, and transfers to and from the airport.

Mediterranean yachts include the use of the charter yacht, professional crew, and onboard equipment and water Sports gear and activities.

All other daily expenses will be covered with an Advanced Provisioning Allowance (APA). This is typically 25%-40% of the charter fee, which can vary according to the yacht type, itinerary, and possible charter requests and requirements. The APA payment is collected with the final balance

APA expenses include fuel for both the yacht and tender, provisions, marina fees, moorings, airport transfers, cruising permits, canal fees, scuba diving, onshore excursions, electronic communications, and local taxes

Your yacht will be fully fuelled and provisioned, according to your preferences, when you step onboard. The Captain will keep all receipts, along with a running log of expenses, which can be viewed at any time during your charter

Any APA that has not been spent will be returned to you at the end of the charter. If expenses exceed the APA during your charter, additional funds will need to be submitted. Your captain will update and advise you if any further payment is required. This will need to be paid before you disembark

Crew Gratuity is separate and is typically 10%-15% of the charter rate. This should be given to your captain at the end of your charter

You can fly commercial or private into Nassau (airport code NAS). After a taxi ride, your yacht will pick you up at the marina. You may wish to fly into the Exuma Cays, on a small plane, to start your sailing vacation there and then you can depart from Nassau when you leave.

Makers Air provides daily direct flights from Fort Lauderdale, Florida to Staniel Cay and other locations in the Bahamas to make your trips quick and stress-free. A Cessna Caravan is popular for island hopping by air. It is also possible to fly by waterplane and fly straight to your yacht at anchor in the Cays from Nassau.

The best way to get to this beautiful Caribbean island is St. Maarten’s Princess Juliana International Airport (PJIA), the second-busiest airport in the eastern Caribbean. It is very modern and from here you can taxi it to the marina where your crew will meet you.

The much smaller L’Espérance Airport, in Grand Case on French St. Martin, caters largely to inter-island commuter airlines and small private aircraft. Your charter yacht can pick you up at the small dock nearby.

There are multiple ways to get to the BVI

Fly direct to Tortola (EIS) and take a taxi to your crewed yacht charter or hotel. The Tortola airport has many flights daily from Miami with American, and from Puerto Rico and St Maarten via Cape Air, Seaborne, and Liat Airlines.

Fly into St Thomas and take a scenic 45-minute ferry ride into the BVI. The ferry will depart from either Charlotte Amalie or Red Hook and go to West End or Road Town on Tortola. Your crew can arrange transportation for you from the ferry terminal to the marina. Ferry Guide

Fly into St Thomas and take a private water taxi to your yacht. A taxi will pick you up form the airport and take you to Red Hook. There you will meet your water taxi. The journey across to Tortola is around 30 minutes. You will first stop in West End to clear customs and immigration and then get taken to your hotel or crewed yacht. Water Taxi Guide 

There are various airlines flying directly into St. Thomas. Airport (code STT). Flights are also daily from Puerto Rico (code SJU). Most international flights depart in the afternoon, which is convenient since your yacht charter ends at noon. Once in the USVI, short flights will take you to St. Croix.

In the unlikely event of you canceling your charter, all payments are forfeited. However, if the yacht can re-book a different charter for the same dates, there is a chance of a partial refund. In some cases, a future date can be chosen, and the deposit can be held.

The cancellation terms may depend on what contract is used for your charter. Contact us for more information. We would always recommend purchasing trip insurance.

Travel insurance is always a good idea. Major travel insurance companies can cover cancellations due to extreme weather or an Act of God, emergency medical issues, and other specific situations.  Please inquire with your preferred travel insurance company.

Crewed yachts will have internet access for you to use while onboard. Some locations have better wi-fi than others but on the whole in the Caribbean and Mediterranean you will have access. Some yachts now come equipped with Starlink.

Yes yachts are fully air-conditioned. Generators provide power to run all systems when required. Some yachts have solar panels also.

Each cabin will have individual controls so that you can set the temperate for your comfort.

Your private yacht chef caters to most special diets and allergies. We will send you a preference sheet 2 months before your charter for you to complete. Here you can list any special diets or allergies anyone in your group may have. We will forward this to your chef and then he/she can plan a menu. It is not uncommon to have several special diets on one charter. If this is a need, Epic Yacht Charters will inquire with yachts during the search process and discuss it with the chef.

Your cell phone should work in most places while on your crewed yacht charter. Set your phone to internet calling and messaging and connect to the yachts WiFi.

Make sure you give our information to someone at home so that we can reach out to the crew if they are unable to contact you.

All yachts have a VHF radio.

The BVI charter yacht season runs from November through July. Here are some things to take into consideration when planning what time of year to take your crewed yacht charter.

• Temperatures are around 79°F from December to March and around 84°F from May to October.
• Expect to pay slightly higher rates during holiday weeks – Christmas, New Years and Thanksgiving
• Christmas and New Year’s weeks are booked up to 18 months in advance.
• The busiest months are December to April. Enjoy warm sinner weather, less rainfall and lower humidity.
• March and April are busy with spring break charters. These weeks get booked up so make sure you start to think about your charter at least 9 months to a year in advance to get the best selection.
• If you are wanting smaller crowds May, June and July will be quieter on the water.
• The driest months are usually February to April
• Increased rainfall will be May – November. This will short bursts, followed by hot sunshine.